Pre-planning for an on-site video production is critical: determine staging and presentation style, venue size, number of presenters, audio requirements, audience size, etc. Chicago Video Production Manager's Check List

• What are the dimensions of the room and will it accommodate your audience and production requirements?
• Where will the control area be set up and where will you run cables to and from the control area?
• How many cameras will you need, and will they be isolated or switched live for the program record?
• If the event is more than one day, or if a setup day is necessary, will you need to hire security to watch the cameras and equipment?
• If your production or event is at a union venue, do you have a vendor who has union affiliations to secure contracts?
• Will union electricians be on hand during setup to run power and pull cables?
• Will Teamsters be available to unload trucks and move equipment?
• How will your crew and equipment enter and leave the venue?
• Are freight elevators accessible?
• What are the power requirements and issues at this venue?
• Will this venue charge for every electrical drop needed?
• Does the venue require electricians to run cable to camera positions?
• Must cable runs be off the ground, requiring special setup?
• What are the lighting requirements for the venue and for the video production?
• Are there special lighting requirements for the venue or audience?
• Will you need to light around windows?
• Does the venue require that all lighting be hung from the ceiling or off special lighting trees?
• With built-in public address systems at many venues, how will you need to work with the house for audio?
• Will your production team be taking a feed from what might be a low-quality house PA system?
• Is the house mixing the PA system, or is your production team mixing?
• Will ambient noise – from surrounding areas, ventilation equipment, etc. – affect the production?

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